6. Sustaining the Project

Purpose	To continue to consult with stakeholders on the progress of the project.
Timing Note	Consultation will continue throughout the Sustaining the Project Stage.
Useful Tool	Guidelines on Stakeholder Engagement

Action	Description
1	Follow the Stakeholder Engagement plan detailed in the Project Plan.
2	Report to stakeholders as recorded in the Project Reporting section of the Project Plan.

At the end of this step: Stakeholders are appropriately informed of the project status and consulted as planned.

Purpose	To ensure invasive species do not invade the island.
Timing Note	Widespread Biosecurity prevention will have commenced in the Implementation Stage; these measures need to continue throughout the Sustaining the Project Stage.

Action	Description
1	Continue Biosecurity prevention measures as recorded in the Biosecurity Plan.

At the end of this step: All prevention measures have been adopted.

Purpose	To be ready to act if surveillance identifies a possible incursion.
Timing Note	This step must be completed before step 6.4 Commence Biosecurity Surveillance begins. Preparation usually starts during the Implementation Stage. Any training requirements are completed as part of step 5.3 Train the Team.
Useful Tools	Guidelines on Biosecurity

Action	Description
1	Review the Biosecurity Plan.
2	Prepare all equipment and the team for the incursion response.
3	Practise response procedures as part of team training.

At the end of this step: The incursion response team is ready to respond to a possible incursion.

Purpose	To detect any incursions on the island.
Timing Note	If appropriate, surveillance activities may begin as part of the post-operation tasks. Step 6.3 Prepare for Biosecurity Incursion Response must be completed before starting this step.
Useful Tools	Guidelines on Biosecurity

Action	Description
1	Conduct surveillance activities as recorded in the Biosecurity Plan.

At the end of this step: Surveillance is in place.

Purpose	To respond to possible incursions.
Timing Note	This step is only implemented if the surveillance indicates a possible incursion.
Useful Tools	Guidelines on Biosecurity

Action	Description
1	Follow the incursion response plan recorded in Incursion Response section of the Biosecurity Plan to confirm an incursion has occurred.
2	If an incursion is confirmed, follow the management decision- making plan in the Incursion Response section of the Biosecurity Plan to decide the response required to the incursion.
3	Review the Project Reporting section of the Project Plan to decide what reporting to stakeholders is required.
4	If an incursion is confirmed, report to stakeholders as decided in Action 3 above. If the incursion was a false alarm, report to stakeholders.
5	If an incursion was confirmed, review the Biosecurity Plan to see if it needs updating, given an incursion has occurred – update the Biosecurity Plan if required.

At the end of this step: If an incursion is confirmed:

Purpose	To assess the success of the project.
Timing Note	The time between the eradication operation being completed and undertaking the post-operation monitoring may vary from project to project. In some projects the post-operation monitoring will take place during the Sustaining the Project Stage.
Useful Tools	Guidelines on Monitoring and Evaluation

Action	Description
1	Perform post-operation monitoring as specified in the Monitoring and Evaluation Plan.
2	Record monitoring data.
3	Evaluate the success and progress of the project by analysing the data.
4	Report on the monitoring as planned in the Project Reporting section of the Project Plan.

At the end of this step:

Monitoring data has been recorded. Project manager to define how data is recorded.
Outcome monitoring has been reported.

Purpose	To evaluate and document whether the project was a success.
Timing Note	Before writing the Project Report, complete step 6.6 Conduct Post-Operation Monitoring to assess whether the project objectives were met. Depending on the reviewer’s comments you may need to have the Final Project Report reviewed more than once before it is acceptable to the reviewer.
Useful Tools	Final Project Report TEMPLATE Final Project Report WORKED EXAMPLE

Action	Description
1	Review the Goal, Objectives and Outcomes section of the Project Plan.
2	Review the Project Reporting section of the Project Plan to identify what reporting is required.
3	Review the results of the outcome monitoring.
4	Review the Operational Review.
5	Write the Project Report.
6	Have the Project Report reviewed by independent technical advisors.
7	Update the Project Report to reflect reviewer's feedback.

At the end of this step: The independently-reviewed Project Report is complete.

Purpose	To communicate to the stakeholders on the success of the project at its completion.

Action	Description
1	Review the Stakeholder Engagement section in the Project Plan to confirm how you plan to communicate the Project Report to each group of stakeholders.
2	Communicate as planned, providing copies of the Project Report (as required).

At the end of this step: Stakeholders have been informed of the outcome of the project.