Monitoring and Evaluation
Monitoring is the repeated measurement of an indicator to assess how the indicator is changing through time.
Evaluation is using the information measured in the monitoring to answer some specific questions of the project (evaluating the information).
In an eradication project there are three types of monitoring and evaluation:
As part of the Project Plan you will define the outcomes of the project – the positive benefits to the island from the eradication of the target species. To evaluate and demonstrate the success of the project you will need to measure indicators that tell you whether you are achieving your outcomes. To give a complete picture you may need to measure more than one indicator for each outcome.
When selecting the indicator you need to ask yourself: 'What can I repeatedly measure (before and after the eradication operation) that will allow me to show that the project is achieving its objectives?'
A baseline measurement is the pre-eradication monitoring to tell you what things are like before the eradication starts. Repeating the same measurements after the eradication enables a direct comparison between the before and after conditions on the island. This provides a clear measure of the effects of the eradication operation.
As monitoring involves comparing repeated measurements it is important that the monitoring plan is well thought out and the same measurements are taken each time you monitor, so that you are comparing apples with apples.
The indicators for the outcomes are defined in the Project Plan document, and how they are measured is detailed in the Monitoring and Evaluation Plan document.
Monitoring will be used in the Operational Planning and Implementation stages as part of the preparation and undertaking of the actual eradication operation.
In the Operational Planning stage, monitoring may need to be used in trials to help resolve unanswered questions arising from the Feasibility Study or provide further information needed in the planning of the operation. Common uses of monitoring include:
- Assessing bait toxicity on target species
- Non-toxic bait trials to see how much bait is likely to be taken by non-target species such as crabs
- Assessing trap, bait station and bait effectiveness
During the eradication operation there are a number of details that the project manager will need to monitor closely to ensure the smooth running of the operation. These may include:
- Amount of bait deployed
- Amount of bait remaining to be deployed
- Bait breakdown
- Bait consumption by invasive species
- Number of traps deployed
The project manager is responsible for the progress of the project. To review progress of the project, the project manager will use a set of project management indicators. These indicators are chosen from different aspects of the project to give a view of the schedule and budget of the project.Budget and money spent is one of the key project management indicators and will be monitored closely on all projects. Other project management monitoring may include, for example: monitoring the risks of the project, status of key tasks/activities and public awareness of the project. The results of the project monitoring will also be used to inform your manager and other stakeholders, for example, funders of project status. This will be part of the project reporting. Many funders will make project reporting a condition when providing funding. In the Eradication Process, the project management indicators are defined during the Project Design stage and recorded in the Project Governance section of the Project Plan.